Our client is a dynamic, privately owned group of businesses operating across transport, facilities management and commercial services throughout Australia. With a strong presence in infrastructure, logistics and essential services, the group partners with major organisations across government, healthcare, corporate and construction sectors.
Led by an entrepreneurial and hands-on CEO, the organisation continues to grow nationally, underpinned by a commitment to operational excellence, safety, sustainability and meaningful community impact. This is a business that values professionalism, agility and trusted relationships at every level.
ABOUT THE ROLE
This is a rare opportunity for a highly capable Executive Assistant to support a CEO across three established and growing companies within the group. Operating as a true right-hand, you will provide high-level executive, administrative and stakeholder support while ensuring seamless coordination across multiple businesses.
The role requires discretion, initiative and the ability to manage competing priorities in a fast-paced environment. You will be based in Melbourne with occasional interstate travel (SYD, WA and QLD) alongside the CEO as required.
KEY RESPONSIBILITIES
- Complex calendar and inbox management across multiple entities
- Coordinating national travel and attending meetings when required
- Preparing documentation, presentations and board-level materials
- Managing internal communications and stakeholder correspondence
- Acting as a key liaison between the CEO and senior leaders, clients and partners
- Taking meeting minutes and tracking actions to completion
- Handling confidential and sensitive information with discretion
- Organising events, meetings and corporate catering
- Supporting client communications and addressing enquiries professionally
- Proven experience supporting a CEO or senior executive in a multi-entity or fast-paced environment
- Exceptional organisational and time-management skills
- High level of discretion and professionalism
- Strong written and verbal communication skills
- Confident stakeholder engagement skills across diverse industries
- Ability to travel interstate when required
- Polished presentation and ability to represent the executive office externally
- Adaptable, proactive and solutions-focused mindset
First round interviews will be conducted in person with Hassett Group, Richmond. Successful candidates will then progress to a second-round interview directly with the CEO and relevant stakeholders.
