Our client is a well-established not-for-profit professional association focused on education, training and professional development within a specialised healthcare field. With a strong sense of community and collaboration, the organisation supports a network of experienced professionals, training participants and committees across a range of programs and events.
They offer a supportive and flexible working environment suited to someone seeking long-term, stable part-time work with genuine autonomy and variety.
ABOUT THE ROLE
An opportunity exists for a highly organised and personable Office Administrator to support the day-to-day operations of a small but highly respected professional association.
This is a varied and autonomous role suited to someone who enjoys balancing administration, coordination and member support within a flexible working environment. You will act as a key point of contact for members, committees, training candidates and external stakeholders, while ensuring the smooth running of office operations and events.
KEY RESPONSIBILITIES
- Manage incoming emails, enquiries and member communications
- Coordinate calendars, meetings, room bookings and committee schedules
- Prepare agendas, meeting packs and minutes for Council and Committee meetings
- Maintain accurate membership databases, records and filing systems
- Provide administrative support to Training and Introductory Course Committees
- Coordinate event administration including bookings, attendee communication and seminar setup
- Liaise with bookkeepers, website support and external contractors
- Assist with office upkeep, supplies and basic facilities coordination
- Support the preparation and administration of the AGM and member communications
- Assist with maintaining audio visual equipment and room setup for meetings and seminars
- Previous experience in administration, office coordination or executive support
- Strong written and verbal communication skills
- Excellent organisational skills and attention to detail
- Ability to work independently and manage competing priorities
- High level of discretion, professionalism and confidentiality
- Proficiency with Microsoft Office, email systems and shared calendars
- Comfortable coordinating meetings, preparing documentation and maintaining records
- Reliable, self-motivated and proactive approach
- Experience supporting committees, associations or not-for-profit organisations will be highly regarded.
